The UK tax authorities’ (HMRC) submission deadline for annual return filings concerning employment-related securities for the 2024/25 tax year is midnight, 12am UK time, on Sunday 6 July 2025.
We provide advice and assistance for all aspects of the annual reporting requirements and are happy to help your clients. Either you can be our client or we can have a direct relationship with your client. Either way, as usual, we will not act for them on any other matters or market to them without your permission. Find out more about our Corridor® offering here.
You may wish to alert your clients to this deadline and to the changes to reporting in 2025. You are welcome to adapt the content below to share with your clients. You can also view our article notifying corporate businesses of this deadline here.
When is the share plan reporting deadline in 2025?
- All employers which award share incentives (options, restricted stock, long-term incentives, etc.) to their employees in the UK must file an annual share plan return with HMRC following the end of the tax year
- The deadline for the 2024/25 tax year return (which ended on 5 April 2025) is 6 July 2025
The annual share plan returns must be filed online, as part of the employer’s PAYE online processes, via the HMRC Employment Related Securities (ERS) online service.
In order to be able to file the returns, employers must have registered their share plans with HMRC. Where a company operates tax-advantaged share plans in the UK, it must register each tax-advantaged plan separately and self-certify that those plans satisfy the conditions for favourable tax treatment. All non-tax advantaged plans operated by an employer can be registered under a single registration number.
Where a company has previously registered a share plan, it must complete a ‘nil return’ if no reportable events (grants, exercises, vestings, etc.) have occurred during the tax year.
Do I need to complete self-certification from my share plan reporting?
Companies that introduce tax-advantaged ERS plans, such as Share Incentive Plans (SIPs), Savings Related Share option plans (SAYE) and Company Share Option Plans (CSOPs) must self-certify online that the plan complies with the relevant statutory code.
The company secretary (or another person authorised to make the filing for the grantor company or UK subsidiary) should complete an online form declaring that certain requirements have been met as of the date of registration or from when the first option or award was granted.
New share plan registrations
Employers that have implemented new share plans will need to register these plans. Employers that have completed a corporate transaction involving the issue of new equity, rolled equity or loan notes will also need to register a new arrangement if the new rights granted or securities issued are not covered by an existing registration.
The employer must complete the plan registration on the HMRC online service. Agents can provide support and assistance but cannot register plans for you on the HMRC system.
At Abbiss Cadres, we offer webinars with training on registration or virtual ‘share-screen’ meetings where we can talk you through this process. Get in touch with us for more details.
Once the share plan is registered, the employer will be provided with a unique reference number that is used to submit the annual return.
Employers should be aware that the tax benefits available for tax-advantaged share plans only apply where the relevant plan has been registered and self-certified.
Share plan reporting: your step-by-step guide
- Step 1 – Agent Authorisation
Employers need to provide their nominated agent with their PAYE reference and accounts office reference number for the agent to request a code from HMRC.
HMRC will then send an authorisation code to the employer’s registered PAYE address by post.
The employer should then provide the agent with this code so they can gain access to the HMRC system.
This process can take up to four weeks, so the employer must start this process early.
- Step 2 – Plan Registration
Once agent authorisation has been completed, the authorised agent can submit the return on behalf of the employer (returns can be submitted from 6 April 2025).
The employer should provide their agent with information on all awards of rights to acquire shares, all acquisition of shares, and all relevant vestings of awards in the previous tax year.
Common share plan reporting errors to avoid
- Failing to include non-UK-based employees
Employees who are non-UK-based but have carried out duties in the UK during the period of award should be included in the filing.
- Failing to include non-executive directors
Non-executive directors should be included in the ‘other’ return for non-tax-advantaged plans.
- Duplication or the incorrect registration of schemes
If you’ve already registered a scheme, you should select ‘View scheme arrangements’, and NOT ‘register a scheme or arrangement’. Doing the latter is a common error that causes duplication of the same scheme and can lead to unnecessary penalties.
- Not filing in good time and failing to file nil returns
If there has been no share plan activity or ‘reportable events’ during the tax year 2024/2025, you must file a nil return. Failure to do so could result in penalties.
Remember: The deadline for reporting Annual UK Share Plan filings is Sunday 6 July 2025.
- Failing to correctly cease a scheme
To cease a scheme, select ‘View schemes and arrangements’, then select the relevant scheme and choose the option ‘End of year returns’. You must then click ‘Provide a final date of event’ and enter the date. This can only be completed by the company and not an ERS agent.
- ERS online access and uploading templates
You should not attempt to alter the template in any way. Any changes to the template, including adjusting the formatting, or deleting columns or tabs will prevent you from uploading the template to the gateway. You will receive an error message if this is the case.
- Late notification of Enterprise Management Incentives (EMI) options
The grant of EMI options must be notified to HMRC within 92 days of the grant in order for the options to qualify as tax-advantaged EMI options.
Where EMI options are granted under a new EMI plan, the employer must ensure that the EMI plan is registered in good time for the notification of grant to be filed within the 92-day period.
HMRC can take up to 10 days to approve a scheme registration, and so the registration process should be started well before the end of the notification period.
Are there penalties for late filing?
If returns are filed after the deadline (6 July 2025), penalties may be imposed, and any tax advantages from a tax-advantaged plan for employers and employees may be lost. It is therefore important to start making the necessary preparations for annual returns compliance.
Filed after 6 July 2025:
- £100 penalty for each outstanding return.
Filed 3 months after 6 July 2025:
- £300 additional penalty for each outstanding return (total of £400 per return)
Filed 6 months after 6 July 2025:
- £300 additional penalty for each outstanding return (total of £700 per return)
Filed 9 months after 6 July 2025:
- £10 additional penalty per day for each outstanding return
How can Abbiss Cadres help me with my share reporting?
Abbiss Cadres can provide advice and guidance concerning all aspects of annual share plan reporting requirements. We can assist you with a seamless reporting process including:
- Practical support with registrations;
- Help with self-certification of tax advantaged plans;
- A review of your current reporting processes and how to format your report correctly to comply with the HMRC system;
- Preparation and return of all filings;
- Expert advice on tax treatments and administration of all share plans; and
- Assessment and advice on data protection compliance in relation to share plan reporting.
For further information on how we can help, please get in touch.
Share plan reporting checklist
- Register all new share plans, schemes or arrangements on the HMRC online platform
- If necessary, file a separate registration for one-off arrangements
- Submit the relevant annual online return for each plan registered on the HMRC system
- If there have been no reportable events in the reporting period, submit a nil return for all open tax-advantaged and non-tax-advantaged plans
